Executive Assistant to CEO

Full time
Bangalore
Posted 3 months ago

Please find below a brief of the responsibilities for this role:

  • Conserve CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications
  • Maintain CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Act as the point of contact between the executive committee and internal/external clients.
  • Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.
  • Undertake the tasks of receiving calls, take messages and routing correspondence.
  • Prepare reports by collecting and analysing information.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintain the CEO’s calendar, diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements for both domestic and foreign travel which would include VISA arrangements, accommodation etc.
  • Take dictation and minutes of meetings and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system
  • Handle end to end organising of any off-site meetings/ events as and when required

Requirements

  • Proven experience as an executive administrative assistant, senior executive assistant, or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Excellent written and verbal communication skills.
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Additional qualification as personal assistant would be considered an advantage

Job Features

Job CategoryAdministration

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